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Education Program Coordinator

Summary:

The Court Education Program Coordinator will play a critical role in supporting both the Court Education Director and Program Manager in delivering high quality programming by assisting the department’s leadership with the management of day-to-day program administration tasks. Successful candidates will be mission-driven with a passion for the arts and supporting the delivery of arts education to Chicago’s youth. The position will report to the Education Director.

Please be aware that programs take place at locations throughout Chicago’s South Side in Chicago high schools, at Court Theatre on UChicago’s campus, as well as virtually in alignment with social distance restrictions in accordance with UChicago and the regulatory requirements of public school partners. UChicago is closely monitoring the COVID-19 public health situation. As a result, timelines referenced as well as the location of work (e.g. virtual or in person) may be subject to change based on local health recommendations and requirements and feedback from the university as well as school partners.

Responsibilities:

  • Supports department leadership in ensuring that Court Education Initiative (CEI) mission, values, guidelines, policies and procedures are implemented and maintained by all teaching artists and contracted staff.
  • Administers the execution of administrative processes, including the scheduling of residencies across the Artists in the Schools (AIS) programs with partner schools in collaboration with teaching artists and partner schoolteachers.
  • Assists the Education Program Manager in scheduling regular planning meetings with partner schools and teaching artists on an ongoing basis, ensuring that all teaching artists are on track with planning requirements and deadlines in connection with planning meetings with partner schools.
  • Maintains expense and project timeline tracking (when appropriate), as well as the timely and current upkeep of the department’s general calendar.
  • Acts as the liaison between partners and department leadership to schedule both virtual and in person meetings and to respond to general inquiries, the pulling of reports or other documentation, and maintaining department records within the team drive.
  • Works with the education team to create and maintain comprehensive project documentation (e.g. meeting agendas and notes, residency or event-related documents etc.)
  • Reviews processes and procedures for daily operations of the Artists in the Schools program to make recommendations to the Education Program Manager for needed/appropriate changes to advance program efficiency.
  • Maintains accurate record of supply related expenses for all arts educators in connection to the Artists in the Schools residencies and providing receipts (as appropriate) for the above transactions.
  • Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader’s office.
  • Triages emails and telephone calls for action. Resolves mostly routine and some complex inquiries.
  • Performs other related work as needed.

Preferred Competencies:

  • Strong communication skills, including developing external communication documents for a wide range of audiences and effectively addressing stakeholder concerns and inquiries through phone or email correspondence.
  • Demonstrate the ability to manage multiple projects and to navigate shifting and competing priorities with patience and diplomacy.
  • Proactive team member who works to anticipate problems and to consider solutions to solve them in collaboration with leadership and/or peers.
  • Enthusiasm for working in a collaborative artistic environment with artists, educators, and youth.
  • Cultural competence; celebrate diversity and inclusion.

Education, Experience, and Certifications:

  • Undergraduate degree at a four-year accredited university.
  • BA or BFA in arts education, arts administration or a related field.
  • At least two years of experience in some form of arts related administration, preferably within education or youth programs.
  • Previous experience working directly with schools and educators.
  • Demonstrated project management skills.
  • Background working well both independently and as part of a team.

Technical Knowledge or Skills: 

  • Proficiency with Microsoft Office and Google Suite.
  • Expense tracking.
  • Project and timeline planning and tracking.
  • Proficiency with Excel and/or Google Sheets and similar information gathering formats (e.g. airtable or gantt chart).

To Apply:
To apply, view the job posting on the University of Chicago Employment site.  Applications not submitted through the University of Chicago’s jobs site cannot be considered.


The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Posted 5/20/2021