Court Theatre, a department of the University of Chicago in Hyde Park, is seeking candidates for an Executive Assistant.
Department: AI Court Administration
Position: Executive Assistant
Classification: Year-Round, Full Time, Benefits-Eligible
The Executive Assistant is responsible for managing the schedules and communications for the Executive Director and Artistic Director, including preparing materials, coordinating travel, and carrying out components of the onboarding of relevant staff. In addition, they support day-to-day operations of the Court Theatre administrative offices and operations in ongoing artistic development processes. This position reports to the Executive Director and is dotted lined to Managing Director.
- Supports Court’s Executive and Artistic Directors with extensive calendar management, communication with stakeholders, preparations for meetings, and research projects.
- Communicates with members of the Board of Trustees, Court Theatre donors, UChicago leaders, civic leaders, and artists on the behalf of the Executive and Artistic Directors.
- Manages the Directors’ expense reports.
- Coordinates travel.
- Assists Managing Director with artist contracting and managing the fulfillment of contracts and licensing agreements.
- Provides office management assistance, including purchasing supplies and overseeing office equipment.
- Serves as an information gateway for general inquiries, including answering the main administrative phone line and general email during business hours.
- Coordinates basic IT support (running diagnostics, ordering and setting up new computers, liaise with University IT services).
- Assisting senior management staff with special projects as directed by the Executive and Artistic Directors.
- Trains office staff on office procedures and compliance protocols.
- Researches and analyzes data to create reports, and may create other reports for grants and contracts.
- Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
- Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.
- Performs other related work as needed.
- Education: Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
- Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
- Experience in a university or professional theatre setting strongly preferred.
- Detail oriented.
- Multitask and juggle many projects at once.
- Strong analytical, interpersonal, verbal and written communication skills.
- Self-motivation demonstrating superior organizational ability and diplomatic, customer-service demeanor.
- Foster partnership and collaboration.
- Standard office conditions.
- Theatre environment.
- Resume/CV (required)
- Cover Letter (preferred)
- Three References Contact Information (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
External candidates must apply online through the UChicago employment portal at:
Search University Staff Opportunities, Posting #JR17934
Internal candidates (including temporary or student employees), should apply through their personal Workday site, and not through the External Job Site.
Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
About Court Theatre:
Court Theatre is the professional theatre of the University of Chicago, dedicated to innovation, inquiry, intellectual engagement, and community service. Court endeavors to make a lasting contribution to classic American theatre by expanding the canon of translations, adaptations, and classic texts. The theatre revives lost masterpieces; illuminates familiar texts; explores the African American theatrical canon; and discovers fresh, modern classics. Court engages and inspires its audience by providing artistically distinguished productions, audience enrichment activities, and student educational experiences. In all of this work, we are committed to recognizing, addressing, and eradicating racism, as we strive to better serve our South Side community. For more information about the theater, visit www.courttheatre.org.