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Associate Production Manager and Company Manager

Court Theatre, a department of the University of Chicago in Hyde Park, is seeking candidates for an Associate Production Manager and Company Manager.

Department: Court Theatre Production Department
Position: Associate Production Manager and Company Manager
Classification: Year-Round, Full Time, Benefits-Eligible, Overtime Exempt
Reports To: Director of Production
Salary Range: $55,000 – $57,500 annually

Summary:

The Associate Production Manager and Company Manager (APM/CM) works with the Director of Production to oversee the execution of all rehearsals, technical elements, and logistics for all main stage shows, workshops, and ancillary events produced by Court Theatre. The APM/CM serves as a nexus of communication for the creative team, the technical staff, front-of-house, facilities, Court Theatre’s administrative personnel, and the University of Chicago. They are an integral member of the Production Department team and play a key role in helping the support and execute the artistic vision by managing department logistics, hiring, financials, and guest artist travel. This is a full-time, year-round exempt position with excellent benefits. While this position consists primarily of a 9-5 M-F work schedule, evening and weekend hours will sometimes be required. Some portions of this job may be done remotely, but the APM/CM will be required to work in-person at Court Theatre’s administrative offices, theatre, and rehearsal center regularly.

Primary Responsibilities:

Production Management: 90%
Company Management: 10%

Associate Production Manager (APM):

  • Attend all production meetings, technical rehearsals, and previews as necessary.
  • Prepare meeting agendas, take meeting notes, and distribute notes following.
  • Maintain production calendars and contact sheets.
  • Lead production meetings in the Director of Production’s absence.
  • Takes lead on supervising run crew and maintenance for all production elements once the show has opened.
  • Serve as lead production manager on specific projects such as annual gala, staged readings or workshops.
  • Work with Director of Production and other production department staff to recruit, schedule, and manage overhire employees.
  • Provide necessary information about new overhire employees for HR and Finance Colleagues to execute contracting, onboarding, and fee payments/payroll.
  • Draft and execute all production department assistant designer and technician Letters of Agreement.
  • Manage all financial transactions for the production department, including processing and tracking hourly employee payroll, invoices, reconciling cash advances, purchase cards and reimbursements, and reconciling all production-related budget lines.
  • Keep accurate financial records.
  • Assist department heads with purchasing and establishing vendor relationships.
  • Guide production department heads in appropriate purchasing processes as governed by the university (credit cards, purchase orders, travel advances, preferred vendors, tax exempt).
  • Support all areas of the production department with miscellaneous needs such as receiving deliveries, coordinating shipping, loading materials in/out, shopping, and materials research.
  • Supervise the Production Department Intern when applicable.
  • Support the production department with other duties as assigned.
  • Oversee routine safety training for department staff and overhire.
  • Serve as one of the department’s COVID Safety Managers (on-call #3).
  • Engage with and support Court’s efforts to become an anti-racist organization where people of marginalized identities can feel safe and flourish.

Company Manager (CM):

  • Coordinate all travel, transportation, and housing needs for out-of-town guest artists, including managing travel-related budgets. 
  • Serve as primary liaison between guest artists regarding their hospitality needs.
  • Maintain Court’s guest apartment including updating furnishings when needed, scheduling cleanings, paying utilities, and liaising with condo association.
  • Host receptions for Production Group.
  • Order crew meals and handle other catering/hospitality needs.
  • Engage in the cultural care and feeding of Court’s guest artists.
  • Develop budgets for out-of-town guest artists.
  • Serve as primary liaison with University of Chicago for all Production Department-related Worker’s Comp filings. Assist injured employees in making appointments for evaluation or medical care.

Required Skills:

  • A leader who sets a positive tone for the work environment and demonstrates a strong spirit of collaboration, creativity, and respect.
  • Creative problem-solving skills and ability to research new techniques/materials/solutions.
  • Works well both independently and as part of a team.
  • Fine attention to detail and demonstrated commitment to quality.
  • Demonstrated ability to manage multiple projects and to navigate shifting and competing priorities with patience and diplomacy.
  • Forward-thinking team member who works to anticipate problems.
  • Organize and communicate information clearly, both verbally and in writing.
  • Strong skills of diplomacy and discretion.
  • Enthusiasm for working in a collaborative artistic environment.
  • Demonstrated interest in pursuing a career in production and/or arts administration.
  • Excel wizard or willingness to become one.

Minimum Qualifications:

  • Education: College degree in theatre, or college degree in another field and relevant professional experience.
  • Work Experience: At least three years experience working in a technical or production capacity in professional theatre environment, experience managing projects and people, valid driver’s license and clean driving record.

Working Conditions:

  • Manual dexterity.
  • Able to lift, push, pull or otherwise maneuver up to 35lbs repeatedly.
  • Able to sit, stand, or walk for long periods of time.
  • Able to work in dusty or noisy environments.
  • Able to safely operate a motor vehicle.
  • Willingness and ability to work some evenings and weekends.

Required Documents:

  • Resume/CV (required)
  • Cover Letter (required)
  • Three references (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

To Apply:
External candidates must apply online through the UChicago employment portal at:
https://www.uchicago.edu/jobs/

Search University Staff Opportunities, Posting #JR19932

Internal candidates (including temporary or student employees), should apply through their personal Workday site, and not through the External Job Site.


Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago’s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.


About Court Theatre:

Court Theatre is the professional theatre of the University of Chicago, dedicated to innovation, inquiry, intellectual engagement, and community service. Serving as the Center for Classic Theatre, Court is a leading theater in Chicago and nationally, unique in that it engages deeply with lovers of theatre and classic texts, UChicago faculty and students, and South Side residents. A Tony Award-winning LORT-D company now in its 65th year of operation, Court produces 5 shows per year on an intimate, 250-seat thrust stage.

Court Theatre is committed to engaging, with equity and intention, the communities of which we are a part: the South Side of Chicago, the University of Chicago, and the local and national theatre community, including Court’s own staff, freelance technicians, and guest artists. Court is dedicated to being an anti-racist organization and creating an environment where people of marginalized identities can feel safe and flourish. For more information about the theater, visit www.courttheatre.org.

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